Hospitality

Hospitality Reassessments

Annual reassessments ensure you only pay for the music you use.

As a part of your licence we may ask you to complete a Reassessment. Reassessments are your opportunity to tell us about your music use for the previous 12 months, and to ensure that the licence fees you pay are in line with the music you use.

If your OneMusic licence includes a reassessable tariff, completing an annual reassessment is a requirement under the terms and conditions of your licence. 

Why do I need to complete a reassessment?

OneMusic Hospitality Licences can include ‘Featured Music’ tariffs. Live Music, DJs and Karaoke are considered ‘Featured Music’ (as opposed to Background Music), and are charged at a per-day rate. As OneMusic licences are charged annually and in advance - when you first apply for a licence we ask you to estimate how many days of Featured Music you will host in the coming 12 months. At the end of that 12 months we then ask you to tell us the exact number of days of Featured Music you ended up hosting, and your invoice is adjusted accordingly.

If your OneMusic licence includes a reassessable tariff such as Featured Music, completing an annual reassessment is a requirement under the terms and conditions of your licence.

Invoice adjustments

After you submit your reassessment, your account is adjusted to reflect your actual music use, and an invoice is raised.

If you ended up hosting more days of Featured Music (live performers, DJs or karaoke) than you estimated at the beginning of the licence period, you will be charged for the additional days for the back year, as well as fees for the forward year.

If you ended up using less days of Featured Music (live performers, DJs or karaoke) than you estimated at the beginning of the licence period, a credit is applied to your account, which goes against your fees for the forward year.

The number of Featured Music days you report at the end of each licence period is used as your estimate for the next 12 months. Completing annual reassessments means that that you only pay for the music you use.

The 5% prompt payment discount does not apply to quarterly invoicing, or if the previous year was paid by quarterly installments. 

Why do you need to know the exact number of featured music performances from the last 12 months?

It’s important that the licence fees you pay are accurate, and reflect the music you use. For this reason, it is important that you submit reassessments annually to keep your account up to date. This ensures that you only pay for the music you use.

How do I complete a reassessment?

Reassessments are completed using a simple online form that includes a few questions about your music use over the past 12 months. Annual reassessments should take no longer than ten minutes to complete.

If your OneMusic licence includes a reassessable tariff, completing an annual reassessment is a requirement under the terms and conditions of your licence.

If you would prefer to complete a paper reassessment form please contact us and we will post one out to you.

When do I complete a reassessment?

OneMusic accounts renew annually. Approximately two weeks before the anniversary of your account we will send you a link to complete a Reassessment form (or we can post you a reassessment form if you prefer). When we receive your reassessment your account is then adjusted, an invoice is raised and you are all set for the coming 12 months.

What information do I need to provide on a reassessment?

We ask you to let us know the number of days that your venue has hosted any type of Featured Music throughout the licence period (whether organised by you or a third party), that has a ticket price of less than $35, including Live Music (bands or performers and/or open mic nights), DJs and Karaoke.

You need to include all types of events that include Featured Music, including events that are free to attend, regardless of the fee paid to performers and whether the night was organised by you or a third party. For all events that are free, or with an entry fee less than $35, it is the responsibility of the venue to hold the OneMusic licence.

I have live music / DJs / karaoke on the same night - do I need to pay more than one per-day rate?

If you host two types of Featured Music on the same night, you only have to report and pay one per-day rate, as per the following schedule:

FEATURED MUSIC TYPE REPORT ON REASSESSMENT
DJ + Live Music DJ
Live Music + Karaoke Live Music
DJ + Karaoke DJ

What is the definition of a DJ?

A DJ is a person that plays music in real time using equipment such as turntables, CD players and / or digital music devices. This definition applies whether music is played by an externally sourced DJ or a staff member.

Why do I need to hold a OneMusic licence rather than the band, performer or DJ?

The person or business that authorises the public performance of music is responsible for holding the OneMusic public performance licence. While you may hire bands or DJs and pay them a fee to play, it is venue - the pub, club, bar or restaurant that is obliged to hold the OneMusic licence for the public performance of the music performed.

Why do I need to include open mic nights and jam nights?

OneMusic represents songwriters, composers, recording artists and record labels from around New Zealand and the world – from local indie rock bands to the world's biggest pop stars. Most performers that perform at open mic nights would either be represented by OneMusic directly (through APRA AMCOS or Recorded Music NZ), or play popular / cover songs that are administered by OneMusic at some point during their set. For this reason, open mic nights and jam nights need to be included on your reassessment.

How do you know what songs bands play at my venue?

Through APRA AMCOS, all licence fees collected by OneMusic for live performances are distributed to songwriters. Each year APRA AMCOS members submit live performance returns, letting us know where they played, and what songs they performed. This information is used to distribute the licence fees that venues pay for live performances.

What about events with a ticket price of $35 or more?

Any event that has an advertised ticket price or door charge of $35 or more requires separate event licences. These events are not covered under the Hospitality Featured Music licence, and need to be obtained in advance.

For live performances you require an APRA AMCOS event licence, and if sound recordings are used (for example DJ performances), you also require a Recorded Music NZ event licence for the public performance of sound recordings.

To obtain event licences or for more information please contact:

APRA AMCOS
Ben Johnson - Concert & Event Licensing Representative
Direct: (09) 623 5397 | 0800 69 2772 x 797 | bjohnson@apra.co.nz

Recorded Music NZ
Liz Diamond - Licensing
Direct: (09) 361 6873 | liz@recordedmusic.co.nz

Do I need to include performers and DJs that perform for free on my reassessment?

Yes you do. All Featured Music (live performers, DJ’s and/or Karaoke), needs to be included regardless whether the performers are paid or not.

Do I need a licence for live music when I pay a band to play and they play originals?

Yes you do. For live music, the public performance licence fee is collected for the songwriters of the music performed.

Not all of the members of a band performing at your venue will have necessarily written the songs they perform. For example, the band might have six members, but only two of these band members wrote the music. Alternatively, the music may have been co-written by another person who is not a member of the band at all.

The live music component of the OneMusic is distributed to songwriters of the music performed. These songwriters are members of APRA (or similar affiliated international organisations) and receive songwriting royalties through APRA's live performance report process.

How often can I reassess my account?

You can only reassesses your account annually. If you receive a quarterly invoice, you are able to make changes only once a year, at your renewal.

I've sold my business, how do I cancel my account?

If you sell your business, please contact our client services team on info@onemusicnz.com / 0800 800 663. We will issue you with a final reassessment to finalise your account before it is closed.

 

Questions? contact us, we're here to help.