Exercise

Exercise Reassessments

Annual reassessments ensure you only pay for the music you use.

The exercise industry is dynamic - membership numbers fluctuate and timetables for exercise classes can change throughout the year. For this reason, music licence fees for Exercise Facilities are reassessable, making sure that you only pay for the music you use.

Completing an annual reassessment is a requirement under the terms and conditions of your licence.

Why do I need to complete a reassessment?

Exercise Facilities licences include three tariffs - Background Music and Virtual / On-Demand Services, charged on a set rate per member, and Group Exercise Classes, charged at a set rate per class.

As OneMusic licences are charged annually and in advance, at the beginning of your licence we ask you to estimate how many exercise classes you will host in the coming 12 months, and tell us how many members you have as at the date of application. This information is used to calculate your licence fee for the coming year.

At the end of that 12 months we send you a Reassessment, asking you to tell us the exact number of Group Fitness Classes you ended up hosting. We also ask you to tell us how many members you have as at the date of reassessment, which is used to calculate your Background Music fee and Virtual / On-Demand fee (if applicable) for the forward year. Your invoice is then adjusted based on the information you supply.

Completing an annual reassessment is a requirement under the terms and conditions of the OneMusic Exercise Facilities Licence. You are also required to keep accurate records of the days you host Group Fitness Classes so that we can accurately assess your music use throughout the year.

Invoice adjustments

After you submit your reassessment, your account is adjusted to reflect your actual music use, and an invoice is raised.

If you ended up hosting more Group Exercise Classes than you estimated at the beginning of the licence period, you will be charged for the additional days for the back year, as well as fees for the forward year.

If you ended up hosting less Group Fitness Classes than you estimated at the beginning of the licence period, a credit is applied to your account, which goes against your fees for the forward year.

The Group Fitness Classes you report at the end of each licence period is used as your estimate for the next 12 months.

The membership numbers you supply are used to calculate your Background Music fee and Virtual / On-Demand fee (if applicable) for the forward year. 

Completing annual reassessments is a great way to ensure that you only pay for the music you use.

The 5% prompt payment discount does not apply to quarterly invoicing, or if the previous year was paid by quarterly installments. 

Why do you need to know the exact number of classes from the last 12 months?

It’s important that the licence fees you pay are accurate, and reflect the music you use. For this reason, it is important that you submit reassessments annually to keep your account up to date. This ensures that you only pay for the music you use.

How do I complete a reassessment?

Reassessments are completed using a simple online form that includes a few questions about your music use over the past 12 months. Annual reassessments should take no longer than ten minutes to complete.

If your OneMusic licence includes a reassessable tariff, completing an annual reassessment is a requirement under the terms and conditions of your licence.

If you would prefer to complete a paper reassessment form please contact us and we will post one out to you.

When do I complete a reassessment?

OneMusic accounts renew annually. Approximately two weeks before the anniversary of your account we will send you a link to complete a Reassessment form (or we can post you a reassessment form if you prefer). When we receive your reassessment your account is then adjusted, an invoice is raised and you are all set for the coming 12 months.

What information do I need to provide on a reassessment?

You need to let us know the number Group Fitness Classes you held during the licence period, and the number of members you have as at the date of reassessment.

What is the definition of a member?

If more than 50% of users of an Exercise Facility are non-members, a user will be deemed to be a member if they use the Exercise Facility more than one day per week.

What is the definition of a Group Fitness Class?

A Group Fitness Class is defined as a structured form of scheduled group exercise conducted in a class environment with two or more participants. All Group Fitness Classes need to be included on your reassessment, regardless of whether the music used is background, foreground/featured or curated specifically for the class.

What is the definition of Virtual / On-Demand Services?

An on-demand structured form of group exercise delivered by audio visual means, where an instructor or staff member is not present to guide or supervise participants.  Where the class does have an instructor or staff member present this is defined as a Group Fitness Class.

An independent trainer or reps registered trainer conducts classes at my exercise facility, who needs to hold the group fitness class licence?

The person or business that authorises the public performance of music is responsible for holding the OneMusic public performance licence. While you may have independent trainers come and conduct classes, it is the exercise facility that is obliged to hold the OneMusic licence for the public performance of the music performed.

REPs Registered Professionals receive a OneMusic licence when working independently of an exercise facility and operating 4 or fewer personal training sessions per week (using music). Training sessions include boot camps, exercising in a park, training groups at the beach etc.  Read more about the discounts for REPs members here

I've sold my business, how do I cancel my account?

If you sell your business, please contact our client services team on info@onemusicnz.com / 0800 800 663. We will issue you with a final reassessment to finalise your account before it is closed.

 

Questions? contact us, we're here to help.